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    Introduction

    The National Committee identified the need for a person in a position within the club as National Secretary.


    The National Committee realised that the club needed to keep official records of all club meetings, whether internal or with external organisations.

    This document identifies the post profile for the role of National Secretary and the reporting requirements for the post holder.

    Furthermore the post will be an executive position, with the Post Holder being a permanent member of the National Committee and accountable to that Committee

    Objective

    		 The objective of the National Secretary is to ensure that official minutes of all committee meetings are taken and that records of these meetings are kept.

    Responsibility

    		 The National Secretary is responsible for:

    Taking of minutes at all club committee meetings and the typing up of these minutes and the maintenance of all Club records, with the exception of the Club Membership Database

    Distribution of the minutes of committee meetings to the necessary people

    Chairing committee meetings in the absence of the Chair The management of the club PO Box and the distribution of the contents to the correct officials

    The renewals of the club Public Liability insurance, as well as the club affiliations to whichever motorcycle organisations are valid at that time.

    The upkeep of the club equipment database and the issuing of all reference numbers for the aforementioned database.

    Ensuring that the Events co-ordinator has booked the venue for the club Annual General Meeting and that all relevant details are advertised in the club magazine, events guide and on the club website
    Ensuring that the venue for National Committee meetings has been booked

    Communication

    		 The National Secretary shall report back to the National Committee as and when the need arises and shall submit, as necessary articles for inclusion in the club magazine. In addition to the previously mentioned communiqués, the post holder shall also submit a report for the Annual General Meeting each year.

    Post Duration

    		 In line with current National Committee guidelines, the post holder shall occupy the position for two-years, renewable at the club Annual General Meeting.