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    Introduction

    The National Committee identified the need for a person in a position within the club as Events Secretary.


    The National Committee realised that the club needed to provide the membership with some means of communicating to each other where and when members or the club are organising and attending events, both nationally and Internationally.

    This document identifies the post profile for the role of Events Secretary and the reporting requirements for the post holder.

    Furthermore the post will be an executive position, with the Post Holder being a permanent member of the National Committee and accountable to that Committee

    Objective

    		 The objective of the Events secretary is to provide the members with a focal point for co-ordinating and advertising of all events.

    Responsibility

    		 The Events secretary is responsible for:
    • Producing an events guide and attendance competition tables
    • Collating all event information into the events Guide

    • Collating all event signing in sheets and adding results to the attendance competition tables

    • Ensuring that the events guide is ready and sent to the printer in ample

    time to allow it to be included with the next magazine
    • Ensuring that the rules of the attendance trophy competition are adhered to.

    • The purchasing of trophies for the winners of the various attendance competition categories for presentation at the club AGM.

    • Organisation the club main rally (the Invader), to include booking the location, entertainment, organisation of rally games, purchase of trophies etc. and to book the venue for the club Annual General Meeting on the date and at the venue agreed by the National Committee

    • Ensuring that no unnecessary expenditure shall be incurred in the execution of their duties, without clearance from the club treasurer or National Committee first.

    Communication

    		 The Events secretary shall report back to the National Committee as and when the need arises and shall submit, as necessary articles for inclusion in the club magazine. In addition to the previously mentioned communiqué, the post holder shall also submit a report for the Annual General Meeting each year.

    Post Duration

    		 In line with current National Committee guidelines, the post holder shall occupy the position for two-years, renewable at the club Annual General Meeting. The National Committee can dissolve this post if it is felt that it is no longer warranted.